![]() If you are asking yourself, "Why am I in this meeting?" Skip the next one. You can save an awful lot of time by removing busy work from your inbox and calendar. Neither important nor urgent: these are priorities that you should not do at all.For example, if you have an executive assistant, you can offload scheduling meetings, planning travel, and preparing documents. Urgent but not important: these are priorities that others can do, and you delegate them to someone else.You can schedule a meeting request from a direct report or a check-in with a critical customer for a later date. Important but not urgent: these priorities require your attention, but you can schedule them for later, within a week or so.These should get to the top of your inbox and on the calendar right away. Examples include board meetings or calls or investor calls. Urgent and Important: these are priorities that only you can address and require immediate attention.The urgent are not important, and the important are never urgent." The Eisenhower Matrix divides priorities into four segments: Who are the people you need to spend time with directly? What meetings or duties are not worth your time?Ī valuable tool for prioritizing is the Eisenhower Matrix, named for the famous former general and president who said, "I have two kinds of problems: the urgent and the important. The first step in calendar management is to prioritize people and tasks in your business. Here are thirteen tips to manage your calendar for maximum productivity. Staying on schedule is essential-lateness or missed meetings send a message to clients and employees that they are not valued, and over time can erode your reputation.Īt the same time, creating time and space for everything and staying on track can make your life and your work much more manageable. Many people and tasks vie for your time, and you want to make the most of every day. Managing an executive calendar can be challenging.
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